Division 04. Technical procurement
The right part, from a source you can verify.
Buying a lubricant or a filter element is easy. Proving that what arrived is what was specified, and that it came from where the invoice says, is the part that protects the machine.
01. The problem worth naming
Counterfeit and mis-specified product is a reliability problem, not a purchasing one.
A filter with the right part number and the wrong media does not announce itself. Neither does a drum of oil that has been decanted, extended or relabelled somewhere along the chain.
What goes wrong in the supply chain
- Filter elements sold to an OEM part number with media that does not hold the rated beta ratio.
- Lubricant decanted from bulk into branded drums, or blended down with a cheaper base stock.
- Correct product, wrong grade, an ISO VG 46 delivered against an ISO VG 32 order.
- Seals and O-rings in an elastomer incompatible with the fluid actually in the system.
- Long lead times met by substituting an equivalent nobody approved in writing.
Every one of these shows up eventually in the oil analysis. The point of this division is to stop it arriving in the first place.
02. How we buy
Five steps between your requisition and your store.
Step 01
Specification
We work from the OEM manual and the current condition data, not from the part number on the old box, which is often how the wrong item entered the system in the first place.
Step 02
Cross-referencing
Where an exact item is unavailable, alternatives are cross-referenced on published performance data and submitted to you in writing. Nothing is substituted silently.
Step 03
Vendor qualification
Sourced through the manufacturer or an appointed distributor, with documentation that traces the item back to it.
Step 04
Import & documentation
Shipping, clearing and the certificate trail, certificate of analysis, certificate of conformity, safety data sheet, batch number, handed over with the goods.
Step 05
Verification on receipt
Fluids sampled and tested against their data sheet before they enter your store. Hardware checked against the specification it was ordered to.
03. What we source
Categories, and what we need from you to quote.
| Category | Examples | To quote we need |
|---|---|---|
| Lubricants | Turbine, hydraulic, compressor and gear oils; greases | OEM grade requirement, volume, current product |
| Filtration | Elements, kidney-loop carts, skids, coalescers | Housing model, target cleanliness, flow and viscosity |
| Fuel handling | Polishing units, separators, water sensors, desiccant breathers | Tank volume, fuel type, current contamination data |
| Instrumentation | Inline moisture and particle sensors, sampling hardware | Fluid, pressure and temperature range, output required |
| Consumables | Sample bottles and kits, test paste, seals and O-rings | Fluid compatibility and quantity |
| Rotating spares | Bearings, seals and pump parts for supported assets | Asset make and model, serial, OEM part reference |
What we will not do
- Substitute an item for an equivalent without your written approval.
- Quote a lubricant against a grade we have not seen the OEM requirement for.
- Source from a channel we cannot trace back to the manufacturer.
- Sell you hardware the condition data does not support buying.
Local content
Malina Nig Ltd is Nigerian-registered and buys locally wherever a qualified local source exists. Where an item must be imported, the lead time is stated up front rather than discovered later.
Note for the Malina team: list only the categories you can actually supply, name the manufacturers and distributors you are appointed by or hold accounts with, and confirm your NCDMB local-content registration status before this page is published. Do not imply an authorised-distributor relationship you do not hold in writing.
Send the requisition
Tell us the asset, not just the part number.
Give us the machine and the duty and we will specify from the manual, then quote against it.